Employer: British Embassy
Job Description (Roles and Responsibilities)
The British Embassy in Dublin is part of a world-wide network, representing British political, economic and consular interests overseas and wishes to recruit a Post Security and Transport Manager. This is a full time fixed term position. of 2 years with possibility of a renewal.
Reporting to the Regional Overseas Security Manager, the post holder will be responsible for managing a team of Security Officers providing 24/7 protection to Embassy buildings and staff.
Main Duties and Responsibilities:
Security tasks:
• Continually review security of Embassy and Residence to ensure appropriate security measures are in place to reflect the current state of vigilance
• Daily routine check of grounds and offices
• Weekly check of the Residence, grounds and security equipment and check logs
• Check of CCTV and ACS records – daily routine; assisted by ROSM
• Supervise the X-ray examination of all deliveries/mail before sorting in mail room
• Brief new arrivals and visitors – under the direction of the ROSM
• Update PSRs, security and fire safety orders; assisted by the ROSM
• Distribute PSRs annually for verification by all staff and maintain records of verification
• Escort contractors/visitors – as required
• Control of Access Passes (including temporary passes) – arrange production and issue to arrivals, retrieve from departures and destroy, store securely, muster monthly, maintain and update records; assisted by ROSM
• Oversee the issuing of Visitors passes and ensure a log is kept for use by receptionist, muster monthly, store securely
• Security breaches – investigate and report to ROSM
• Security incidents – handle as required and report to ROSM
• Maintain staff vehicle register – distribute to Embassy & Residence gates with staff list
• Security locks – arrange for change of combination settings annually or when staff with knowledge of settings leave
• Unclassified keys –maintain inventory, muster and swap in use and spare keys 6 monthly, store securely, update records
• Radios –maintain inventory, test weekly and maintain record, arrange disposal of obsolete systems
• Satellite phones – as Satellite Telephone Co-ordinator maintain inventory, test monthly and maintain record
• Emergency equipment –maintain inventory, test monthly and maintain record
• Security alarms – Embassy VOICE and Residence panic, test weekly and maintain record
• Maintain UK staff properties burglar/panic alarms – manage accounts, maintain record, produce instructions for users; British Council burglar and panic alarms – arrange tests with Director BC
• Complete XQ2 – log of work undertaken in the CONF area by contractors, held by PA to HMA
• Arrange maintenance/repair of Embassy external doors, PBCLs, ACS etc; assisted by ROSM
• Establish and maintain contact with ESD staff – desk officer and PST
• Liaise with Garda, Airport Police, security staff in friendly missions and Embassy Security Contractors; also for ROSM
• Liaise with Guard Contractor – manager and staff on site, visit gates daily, sign occurrence book, review procedures and instructions; also for ROSM
• Liaise with RTSS staff – STSO and TSO for maintenance of Embassy CCTV, radios and IDS
• Event security – Embassy and Residence functions; assisted by ROSM
• Exercise of procedures in event of bomb or incident alarm - annually; assisted by ROSM
• Test telephone and SMS emergency call trees – maintain up to date and test 6 monthly
• Post security committee – call 4 monthly meeting, take minutes and distribute once agreed by PSO
• Liaise with TSO for the Dispatch and Receipt of Classified Diplomatic Bags
• On call out of hours to respond to alarms/incidents – response shared with ROSM
• Maintain An Post mail account
Fire safety tasks
• Deputy fire safety manager – ensure trained to take on all tasks on behalf of Fire Safety Manager (DHM)
• Fire alarm – Embassy test weekly and maintain record, also to test Residence fire alarm once weekly
• Evacuation exercise – twice yearly, Embassy and Residence; assisted by ROSM
• Review fire plans – 6 monthly Embassy and Residence; assisted by ROSM
Transport tasks
• Roster HMA’s drivers
• Allocate vehicles and drivers for visits
• Produce OGD charging sheets and Mission vehicle/driver charges for visits
• Organise and plan routine servicing and fault rectification with vehicle dealerships
• Maintain taxi accounts with local accredited firms
• Maintain Topaz Fuel Card accounts for mission vehicles
• Assist the ROSM manage the AV fleet
• Inspect and check AV drivers daily check sheets
• Maintain vehicle fleet records
Essential qualifications and experience
• Staff management’ experience
• Valid license driver
• IT proficiency in Office and Outlook
• Fluent level of English
• Effective communication skills
• Availability to be 24 hours on call
• Highly motivated and autonomous with excellent organisational skills.
• Ability to manage own workload and team’s workload
• Flexible with a "can do" outlook.
• Able to carry out everyday tasks with strategic awareness
• The job holder will be required to reach and maintain a high level of security clearance
Desirable qualifications and experience
• Previous experience in Security, Policing or Military background
• Previous office management / administrative experience
• Previous Security and Health & Safety training and qualifications will be valued
Job Description (Roles and Responsibilities)
The British Embassy in Dublin is part of a world-wide network, representing British political, economic and consular interests overseas and wishes to recruit a Post Security and Transport Manager. This is a full time fixed term position. of 2 years with possibility of a renewal.
Reporting to the Regional Overseas Security Manager, the post holder will be responsible for managing a team of Security Officers providing 24/7 protection to Embassy buildings and staff.
Main Duties and Responsibilities:
Security tasks:
• Continually review security of Embassy and Residence to ensure appropriate security measures are in place to reflect the current state of vigilance
• Daily routine check of grounds and offices
• Weekly check of the Residence, grounds and security equipment and check logs
• Check of CCTV and ACS records – daily routine; assisted by ROSM
• Supervise the X-ray examination of all deliveries/mail before sorting in mail room
• Brief new arrivals and visitors – under the direction of the ROSM
• Update PSRs, security and fire safety orders; assisted by the ROSM
• Distribute PSRs annually for verification by all staff and maintain records of verification
• Escort contractors/visitors – as required
• Control of Access Passes (including temporary passes) – arrange production and issue to arrivals, retrieve from departures and destroy, store securely, muster monthly, maintain and update records; assisted by ROSM
• Oversee the issuing of Visitors passes and ensure a log is kept for use by receptionist, muster monthly, store securely
• Security breaches – investigate and report to ROSM
• Security incidents – handle as required and report to ROSM
• Maintain staff vehicle register – distribute to Embassy & Residence gates with staff list
• Security locks – arrange for change of combination settings annually or when staff with knowledge of settings leave
• Unclassified keys –maintain inventory, muster and swap in use and spare keys 6 monthly, store securely, update records
• Radios –maintain inventory, test weekly and maintain record, arrange disposal of obsolete systems
• Satellite phones – as Satellite Telephone Co-ordinator maintain inventory, test monthly and maintain record
• Emergency equipment –maintain inventory, test monthly and maintain record
• Security alarms – Embassy VOICE and Residence panic, test weekly and maintain record
• Maintain UK staff properties burglar/panic alarms – manage accounts, maintain record, produce instructions for users; British Council burglar and panic alarms – arrange tests with Director BC
• Complete XQ2 – log of work undertaken in the CONF area by contractors, held by PA to HMA
• Arrange maintenance/repair of Embassy external doors, PBCLs, ACS etc; assisted by ROSM
• Establish and maintain contact with ESD staff – desk officer and PST
• Liaise with Garda, Airport Police, security staff in friendly missions and Embassy Security Contractors; also for ROSM
• Liaise with Guard Contractor – manager and staff on site, visit gates daily, sign occurrence book, review procedures and instructions; also for ROSM
• Liaise with RTSS staff – STSO and TSO for maintenance of Embassy CCTV, radios and IDS
• Event security – Embassy and Residence functions; assisted by ROSM
• Exercise of procedures in event of bomb or incident alarm - annually; assisted by ROSM
• Test telephone and SMS emergency call trees – maintain up to date and test 6 monthly
• Post security committee – call 4 monthly meeting, take minutes and distribute once agreed by PSO
• Liaise with TSO for the Dispatch and Receipt of Classified Diplomatic Bags
• On call out of hours to respond to alarms/incidents – response shared with ROSM
• Maintain An Post mail account
Fire safety tasks
• Deputy fire safety manager – ensure trained to take on all tasks on behalf of Fire Safety Manager (DHM)
• Fire alarm – Embassy test weekly and maintain record, also to test Residence fire alarm once weekly
• Evacuation exercise – twice yearly, Embassy and Residence; assisted by ROSM
• Review fire plans – 6 monthly Embassy and Residence; assisted by ROSM
Transport tasks
• Roster HMA’s drivers
• Allocate vehicles and drivers for visits
• Produce OGD charging sheets and Mission vehicle/driver charges for visits
• Organise and plan routine servicing and fault rectification with vehicle dealerships
• Maintain taxi accounts with local accredited firms
• Maintain Topaz Fuel Card accounts for mission vehicles
• Assist the ROSM manage the AV fleet
• Inspect and check AV drivers daily check sheets
• Maintain vehicle fleet records
Essential qualifications and experience
• Staff management’ experience
• Valid license driver
• IT proficiency in Office and Outlook
• Fluent level of English
• Effective communication skills
• Availability to be 24 hours on call
• Highly motivated and autonomous with excellent organisational skills.
• Ability to manage own workload and team’s workload
• Flexible with a "can do" outlook.
• Able to carry out everyday tasks with strategic awareness
• The job holder will be required to reach and maintain a high level of security clearance
Desirable qualifications and experience
• Previous experience in Security, Policing or Military background
• Previous office management / administrative experience
• Previous Security and Health & Safety training and qualifications will be valued
Application deadline : 29 November 2017